OPTION 3 - DEFER
By ‘defer’ we don’t mean ‘put off until another time and never actually do’. We mean defer until a better time, but schedule it in now so that you don’t end up not doing it in the end.
Any tasks which take more than 10 minutes and which cannot be delegated to someone else fall into the defer category. For each one, work out how long that task is realistically going to take you and open your schedule or calendar. Schedule in a particular time to complete that task, taking particular care to ensure that you put aside the right amount of time to ensure it is done correctly and properly.
You should then file the necessary paperwork pertaining to that task in a specific system, e.g. you could use one of the modern office cupboards and set up a ‘bring forward’ system. This allows you to move scheduled work out of your in-tray, but also keep it somewhere you can easily find it when the scheduled spot comes around.
You will be surprised just how effective the 3 Ds can be when it comes to organising your time and ensuring deadlines are met. The other point is that by moving things out of your in-tray and either completing them there and then or scheduling a time to actually complete them later, you’re de-stressing as a result. Having a pile of work in front of you is not only overwhelming but it can visually cause you to feel like you can’t move in any direction. By organising yourself in this way, you’ll feel in control of your workload as a result.
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